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TeacherPlus Gradebook Update: February 28, 2014

The key new features in this build are:

1) Header column issue dramatically improved.

2) QuickLoad: Load large gradebooks faster. (Teachers will not notice any changes unless they turn on QuickLoad in SETTINGS.)

3) Blank narratives now replace existing narratives in AP. (Requires a new SYNC ENGINE and version of AP which will both be available today or tomorrow.)

4) Print seating charts.

5) Hide all other students.

6) Class summary reports now include exams, semester, and final averages.


SYNC ENGINE 1.0.56: Hosted schools will be updated to Sync Engine 1.0.56 today or tomorrow. If you are not hosted, it will be posted to our website today or tomorrow. Although the new features will work without the new sync engine, the 1.0.56 release fixes the following issues:

• BLANK NARRATIVES: If your teachers submit narratives more than once per marking period and if they replace a previous narrative with a blank one, it is no longer necessary to manually empty the holding bin. (If you use AP version 6.0.41 or later, it will also no longer be necessary to blank all narratives in AP before syncing with TeacherPlus. This means that if a teacher erases a narrative in their gradebook that has previously been received into AP, the new blank narrative will replace the existing narrative in AP the next time narratives are received. Hosted will be updated to 6.0.42 today or tomorrow. Non-hosted schools will find it on our website at the same time.)

• DISCIPLINE: Discipline may now be easily entered by teachers using the TeacherPlus Portal. Sync Engine 1.0.54 or later is needed to send incidents to AP.

• HOMEROOM DATA: The data is not sent to gradebooks if students have duplicate unique IDs.


• HEADER COLUMN ISSUE DRAMATICALLY IMPROVED: Column names now show in the top cells of columns. Column top cells are outlined in red below. They are part of the column and move with the column 100% of the time. Previously, this cell was empty. It now contains the name of the column. Even if the header is not moving properly, teachers will now know exactly which column is which.


o MOUSE OVER THE TOP CELL OF A COLUMN: Now shows the properties of the column. This is very useful if you have shrunk the header using the arrow to the left of “Name”. It is also useful if the header column is not moving with the body:


o RIGHT-CLICKING THE TOP CELL: Now shows the name, date and possible points, as well as allowing the properties of the column to be edited:


• QUICKLOAD: Turn QuickLoad on and off in the Gradebook Settings dialog box:


o The default setting is to show All columns, which means QuickLoad is off and gradebooks will operate as they always have. On average, a gradebook takes 6 or 7 seconds to load with no columns, 14 seconds with 30 columns, and up to 25 seconds with 100 columns. Teachers who want their gradebooks to load faster can select to view only the columns for the current day, or perhaps the columns for the past 5 days. (The 1 Day setting will show the columns for the current date, meaning no columns will display immediately in the beginning of the school day. Any columns added during the day will display.)

o QuickLoad is considered to be ON with any setting other than All selected. Teachers can still add new columns and take attendance. Columns that are not showing are considered hidden: In the example below, 4 of the 5 columns are hidden. Clicking 4 of 5 will show the details of the 4 hidden columns.


o NOTE: If QuickLoad is used, columns will automatically be sorted with the most recent on the left. The QuickLoad Control, described below, will be used to scroll through columns. Moving right shows previously entered columns.

o NOTE: When loading the current marking period, the first date on the left is always the current date (that is, today), even if there are no columns for that date. When switching to a previous marking period, the first date on the left is always the last date in the marking period that has a column.

o NOTE: The header scrolling issue rarely happens in a gradebook with less than 20 columns. If teachers limit the number of visible columns to less than 20 at a time, they should no longer have a problem with the header not moving with the bodies of the columns.

o The QuickLoad Control is at the upper-right corner of Gradebook: (If QuickLoad is off (all columns loaded), the QuickLoad Control will not be visible.)


o Teachers can click ALL in the Control to quickly load all hidden columns. Clicking QL for QuickLoad resets the gradebook to how it was when it was first loaded. Teachers can click the arrow buttons to scroll through the columns. Clicking the dates allows teachers to enter any interval of dates to quickly see the columns falling in that interval.


o QUICKLOAD CONTROL SETTINGS: Click the date interval above the control or the white box in the middle of the control to access the QuickLoad Control settings:



o VIEW COLUMNS FROM: When loading the current marking period, this setting always is set to the current date (that is, today), even if there are no columns for that date. When switching to a previous marking period, this setting is always initially the last date in the marking period that has a column.

o NUMBER OF DAYS: This controls what the arrows in the controls do when clicked:

In this case, clicking “>” will show the past 30 days of columns (11-Oct to 11-Sep). Clicking “<” will show the future 30 days of columns (10-Dec to 11-Nov). Clicking “>|” will show the oldest 30 days of columns in the marking period, and clicking “|<” will show the newest 30 days of columns. The “number of days” setting is retained until the teacher changes it again.


• PRINTING SEATING CHARTS: We have implemented a method by which seating charts can be saved as an image and then easily printed.

o Step 1: In the Seating Chart dialog box, click the Save As Picture icon at the upper-left corner.


o Step 2: Click Save As Picture at the upper-right corner of the chart under the Seating Chart list.

o Step 3: Follow the prompts to save the picture to your desktop. While a BMP image is the default, JPG or PNG may also be selected.

o Step 4: Click your saved image and print it. (Use your default image program to load and print the image.) You can also paste the image into a blank Microsoft Word document, print it in landscape or portrait, and even drag the corners of the image to resize it. Open Word and drag the image file from your desktop onto a blank document.

o Step 5: Select the Fill Image check box. This option fills the box with students’ pictures, eliminating all white space in the box. However, depending upon the picture, the aspect ratio may not be retained.
o NOTE: All seats will be printed even if they are not showing on the screen.

• HIDE ALL OTHER STUDENTS: Right-clicking a student’s name now offers a new option to Hide All Other Students. This is useful when a teacher wants to go over one student’s grades by showing only his or her gradebook. When this features is enabled, right-clicking the student’s name again reveals the option Show All Students.


• CLASS SUMMARY REPORTS NOW INCLUDE EXAMS, SEMESTER, AND FINAL AVERAGES: The new Class Summary Settings dialog box shown below allows teachers to select which columns they want included in their class summary report. Selected columns will appear in the order they are shown in the dialog box, which also reflects their order in Administrator’s Plus.